Job Description

Job Description and Duties

Under general direction, the incumbent is responsible for managing the Business Services Operations Unit of the Office of Legislative Counsel (OLC) which primarily includes facilities management and procurement. The incumbent is responsible for ensuring the OLC is implementing best business practices in areas of responsibility and must maintain the utmost confidentiality. Typical duties include, but are not limited to, managing staff responsible for: maintenance of facilities at OLC locations in the downtown Sacramento area; coordinating internal office moves and relocations; resolving facility-related problems and issues with building management and staff; coordinating remodeling, facility improvement, and maintenance projects of all sizes and levels of complexity; monitoring equipment and furniture performance and assisting in the resolution of problems; advising management when items are due for replacement and taking appropriate action; arranging for disposition of property; managing and directing activities of a 24/7 security guard staff at the 1100 J Street facility; administering and maintaining the security access system agency-wide; establishing protocol and directing daily workflow of security personnel; interviewing new guards and releasing guards that are not performing; recommending security improvements and negotiating with vendors; developing specifications for the acquisition of replacement items; obtaining appropriate bids, preparing purchase orders, and inputting information into Oracle; reviewing, monitoring, and maintaining files related to procurement; approving invoices on service orders and services; and administering the Cal Card for the OLC. The Staff Services Manager I will also direct the establishment and implementation of policies and procedures for the effective and expeditious delivery of services to the OLC and its employees; independently and/or at the request of management review, design, direct, develop, update, and/or assist in the development of administrative practices, annual plans, and policies and procedures relating to Business Services functions; serve as subject matter expert to management and recommend policy changes and solutions to complex and sensitive facilities, security, and procurement issues; and personally perform the more complex and sensitive Business Services Operations functions. The incumbent must stay abreast of industry trends, methodologies, and best practices: build and maintain productive relationships with key department stakeholders: work on special projects as assigned and coordinate closely with the manager of Business Services Customer Support Unit to provide necessary back-up and support to ensure all Business Services functions are operating smoothly.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your STD 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)

(STD 678):
Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification.

School Transcripts:

When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.

Supplemental Application:

See "Required Application Package Documents" section below.

Application packages received without an application, resume, and Supplemental Application completed according to the instructions listed above will not be considered.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience managing a complex staff services program.  
• Ability to conceptualize proposed projects, create several project alternatives, make solid recommendations, plan, manage and complete highly complex facilities management projects.  
• Ability to perform quick and efficient creative analysis combined with strong problem-solving skills.
• Ability to exercise sound judgment and make independent decisions based on policies, protocols and procedures, and government requirements.  
• Ability to travel back and forth to all OLC locations in the downtown Sacramento area, and ability, on occasion, to assist staff in the performance of duties which may involve moving items weighing up to 40 lbs.  
• Ability to move between OLC locations for facilities purposes is frequent.  

Benefits

All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under State Employee Benefits and Programs .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• School Transcripts
• Supplemental Application - All applicants must answer the following questions as part of the application package. Type the response using Arial font, size 12, single spaced, and in no more than two pages in length. 
  
  1. Describe your experience and education as it relates to the Business Services Operations SSM I position.
  2. Describe your excperience as it relates to managing a complex facilitiy remodel project.

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