Job Description

** The role is based in Springfield, MA. It is not remote.

The Global Talent & Mobility / Immigration Specialist is a crucial member of the Human Resources team, responsible for supporting and administering the company's immigration programs, processes, and work-related international travel needs. This role ensures compliance with all relevant immigration laws, regulations, and international travel guidelines while providing comprehensive support and guidance to employees, the business, and the HR team on immigration, international visa, and business travel related matters. The Global Talent & Mobility Specialist will partner closely with employees, managers, and external legal counsel to facilitate the sponsorship and employment of foreign national talent and ensure compliant and efficient international business travel.

  Responsibilities:

• Case Management: Manage the full lifecycle of immigration cases, including but not limited to H-1B, L-1A/B, TN, E-3, and Permanent Residency (PERM) processes.
• International Travel Support: Provide guidance and support to employees on work-related international travel requirements, including visa applications for business travel, documentation, and compliance with travel policies.
• Compliance: Stay up-to-date on the latest immigration laws, regulations, international travel regulations, and duty of care obligations, ensuring the company's practices are compliant.
• Policy Development: Assist in the development and implementation of internal immigration and international travel policies and procedures including updating and maintaining DG’s intracompany travel guide.
• Vendor Management: Liaise with external immigration attorneys, travel agencies, and other service providers, managing relationships and ensuring cost-effectiveness and quality of service for both immigration and travel needs.
• Effective Business Partner: Proactively align immigration and international travel processes and programs with business needs to maintain predictable project staffing, direct visa resources to recognize and retain our top-performing talent, avoid visa lapses and other disruptions to business continuity, and facilitate efficient and compliant international business operations.
• Employee Support: Serve as a primary point of contact for foreign national employees regarding immigration-related inquiries, providing guidance and support throughout the immigration process and for all employees regarding work-related international travel inquiries.
• LED Program Support: Partner with our Sao Paulo office to help administer the Leadership & Engineering Development (LED) employee training and development program initiative in the US.
• HR Collaboration: Partner with HR Business Partners, Talent Acquisition, and other HR functions to understand business needs and develop immigration and international mobility strategies to support talent acquisition and retention.
• Documentation: Maintain organized and confidential employee immigration files, support the visa application process by assuring timely submission of applicant documentation, and assist with necessary travel documentation where applicable.
• Field Team Support: Provide support to our Field office as they review, negotiate, and sign leases for temporary housing related to project support.
• Audits and Reporting: Assist with internal and external audits related to immigration compliance and international travel. Prepare reports on immigration activities and metrics as well as international travel trends and compliance.
• Training and Awareness: Develop and deliver training on immigration-related topics and best practices and international travel policies and procedures.
• Problem Solving: Proactively identify and resolve complex immigration and international travel issues and questions, escalating as necessary.
• Process Improvement: Continuously evaluate and improve immigration and international travel processes for efficiency and effectiveness.
• Other Duties: Perform other duties and responsibilities as assigned.

  Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field or equivalent work experience.
• Minimum 6 years of experience in immigration case management within a corporate HR department or law firm.
• Experience supporting work-related international travel for employees, including visa requirements for business travel.
• Strong knowledge of U.S. immigration laws, regulations, and procedures.
• Familiarity with international travel regulations, visa requirements for various countries, and duty of care obligations for international travelers.
• Experience managing various visa types (e.g., H-1B, L-1, TN) and the Permanent Residency process (PERM).
• Experience working with external immigration counsel and travel agencies.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills, with the ability to explain complex immigration and international travel concepts clearly.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving, customer service, and decision-making skills.

  Preferred Qualifications:

• SHRM-CP or SHRM-SCP certification.
• Experience with HRIS systems is a plus.
• Fluent in Portuguese is a plus.

  Competencies:

• Technical Expertise: Demonstrates a strong understanding of immigration laws and procedures and familiarity with international travel regulations and best practices.
• Attention to Detail: Thorough and accurate when performing tasks related to both immigration and international travel.
• Communication: Effectively conveys information both verbally and in writing regarding immigration and international travel matters.
• Problem Solving: Identifies and resolves issues effectively and efficiently related to immigration and international travel.
• Organization and Time Management: Manages tasks and deadlines effectively for both immigration cases and travel arrangements.
• Confidentiality: Maintains the privacy and security of sensitive information related to employee immigration and travel.
• Customer Focus: Provides excellent support and service to employees and stakeholders on both immigration and international travel matters.
• Compliance: Adheres to all relevant laws, regulations, and company policies related to immigration and international travel.

About Us

We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do.

Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.

Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

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